1. Introduction

At Recruitsome, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard information when you use our platform, website, or related services.

We comply with the General Data Protection Regulation (GDPR) and Dutch privacy legislation.

2. Who We Are

Recruitsome is an AI-driven recruitment software platform designed for in-house HR teams. We operate under Dutch law and act as the Data Controller for the processing of your personal data.

3. What Data We Collect

We collect and process the following categories of data:

Information you provide:

• Name, email address, job title, company name

• Login credentials

• Messages and communication through our platform

Information we collect automatically:

• IP address

• Device information

• Usage data (e.g. page visits, click behavior)

• Cookies and analytics

Candidate data (if you’re a recruiter):

• Resume/CV

• Contact information

• Interview notes

• Assessment results

Candidate data (if you’re a job applicant):

• Personal details submitted to our clients

• Application history

• Skills, experience, and qualifications

4. Why We Process Your Data

We only collect and use data when we have a lawful basis, such as:

• Contract performance: To deliver the services you’ve signed up for

• Legitimate interest: To improve our platform and user experience

• Consent: For marketing or optional features (you may withdraw at any time)

• Legal obligation: When required to comply with Dutch or EU law

5. How We Use Your Data

We use your data to:

• Provide, maintain, and improve our platform

• Personalize the user experience

• Communicate with you about updates or support

• Analyze platform performance and security

• Assist recruiters in identifying and hiring suitable candidates

6. How We Store and Protect Your Data

Your data is securely stored on servers within the European Economic Area (EEA). We use encryption, access controls, and monitoring tools to protect your data from unauthorized access or disclosure.

7. Sharing of Data

We do not sell your data. We may share data with:

• Service providers (e.g., hosting, analytics) under strict data processing agreements

• Recruiters (when you apply for a job through our platform)

• Legal authorities when required by law

All third-party providers are GDPR-compliant.

8. Data Retention

We retain your data only as long as necessary for the purposes outlined in this policy or to comply with legal obligations. You can request deletion of your data at any time.

9. Your Rights Under GDPR

As an individual, you have the right to:

• Access your personal data

• Correct or update inaccurate information

• Request deletion (right to be forgotten)

• Restrict or object to data processing

• Port your data to another service provider

• Withdraw consent at any time

To exercise these rights, email us at: privacy@recruitsome.com

10. Cookies and Tracking Technologies

We use cookies to enhance your experience and analyze usage. You can manage or disable cookies through your browser settings. For more details, see our Cookie Policy.

11. International Transfers

If your data is transferred outside the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) approved by the European Commission.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a new effective date. Continued use of our platform indicates your acceptance of any changes.

13. Contact

For privacy-related questions, concerns, or requests, contact us at:

support@recruitsome.com